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Office Coordinator (Part-Time)

Human Resources – Chicago, Illinois
Department Human Resources
Employment Type Part-Time
Minimum Experience Mid-level

Maropost is looking for a resourceful and dedicated individual to join our growing Chicago office. This position will report into our VP of People and requires a flexible commitment or 20-30 hours per week.

We are seeking a Coordinator that thrives on simplifying things for yourself and others, and has a passion for organization. Your efforts will help our Chicago office grow and scale. You should quickly learn to anticipate needs while whipping our office into shape and making things run smoothly.

Your Opportunity

  • Ensure visitors and callers into our office have a welcoming experience that leaves them with the impression of a professional, friendly and efficient operation
  • Ensure all incoming and outgoing communication reaches its destination as quickly as possible
  • Anticipate needs of employees and ensure employees always have the tools, resources and snacks they need to be successful
  • Maintain supply closets and inventory
  • Keep the kitchen and office tidy by pitching in but also holding employees accountable to behaving like adults
  • Ensure the comfort and safety of employees by working effectively with building management
  • Solve technology and equipment problems
  • Champion office morale and culture
  • Manage relationships with vendors, act like an owner of the business and negotiate the best rates while ensuring quality services for the Company
  • Organize amazing social events - our team loves being successful and celebrating those wins
  • Assist the Exec team with a variety of tasks
  • Welcome new employees to the Company and ensure that the onboarding experience sets a positive tone for the work experience with the company

What You'll Need to Bring to Maropost

  • Experience in an office administration 
  • Positive, service-oriented demeanor
  • Is experienced with Microsoft word, Excel, Power Point and Outlook 
  • Ability to work 20-30 hours per week, Monday through Friday. We can be flexible on shifts provided you work during core hours of 8:00 to 6:00 and coordinate scheduling needs in advance

Couple of reasons you might want to work here:

  • Teammates who take their work seriously, but not themselves
  • A kitchen full of fresh fruits, vegetables, and other healthy food to fuel your work
  • The opportunity to create an efficient, organized office and grow a fun, driven office culture

    Couple of reasons this may not be the place for you:

    • We work as hard as we play. Maropost is goal and growth-focused—we work until the job is done (and then some)
    • We focus on results—rewarding and promoting quickly. We never settle for less than excellence or less than excellent people
    • We’re always growing and changing—if you’re looking for a predictable environment, where every day is the same, this isn’t the job for you

    Individuals seeking employment at Maropost are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, or veteran status. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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    • Location
      Chicago, Illinois
    • Department
      Human Resources
    • Employment Type
    • Minimum Experience
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